david glock.




CUBIS - A concept for the smart management of meeting rooms

with Julian Güneberg
7th Semester (2019)
as bachelor project supervised by Marc Guntow and David Oswald

Cubis is the result of a Bachelor thesis. Cubis is a concept for a browser-based application that supports users in the booking of meeting rooms and providers in managing their office space. In an ever more dynamic working environment, this enables optimal utilization of meeting rooms and workspaces.

The application takes into account the individual requirements of coworking spaces and startup hubs by allowing a high degree of customization by the provider. The focus of the project is on meeting rooms in Coworking Spaces. However, the concept can be adapted to all types of facilities.

The Coworking Trend

Coworking becomes more attractive

The new form of coworking is becoming more and more popular with entrepreneurs and the self-employed. In the last five years, the number of coworking spaces in Germany has increased fivefold.

Workforce grows

To be profitable, a space must have as many members as possible.

Increased capacity utilization

This growth of the workforce leads to increased usage of the rooms.

The Mission

Increase utilization

Currently, only 50% of all coworking spaces in Germany are profitable. We want to help increase capacity utilization without worsening the working climate in the space.

Increase Efficiency

Many room bookings are too long, too short orthe rooms are blocked without a meeting taking place. Cubis helps you to create and check appointments.

Support users

There are many different types of meetings, and for each, there is a different room. We help users find the right room at the right time for their meeting.

Modularity Filter Equipment Invitation

Cubis consists of modules that can be flexibly arranged in a grid. Many of the modules can be adjusted, shown or hidden. This ensures that the displayed content can always be adapted to the room. The provider decides which information he wants to share and what fits best to his space. Due to this structure, the application can be adapted to all possible types of spaces.

Hence Cubis can suggest the right room for the user's appointment, the user specifies what he needs the room for and when the appointment should take place. Based on this information, the system recommends a suitable room that is available at the desired/required time. The user is supported in this process by Cubis with tips and suggestions, so that new and inexperienced users can also use the application without any difficulties.

If the Spaces offers it, the booking of additional media and services can be integrated into the booking process.

Once the right room has been found, Cubis can be used to create an invitation. The user has the option to generate an information website for the appointment. To do this, he chooses from different information modules from which the website is created. When writing the invitation e-mail, the user is also intelligently supported by the system through interactive templates and form delivery suggestions.

Custom designs

Cubis can not only be adapted to the content of the different Spaces. It is also possible to customize the design to fit the space. It is for example, possible to change between a light and a dark design, to adapt the font of the headings or to change the highlight color. So each space can reflect its identity in Cubis.


At its core, Cubis is a web app for managing and booking rooms. However, it is conceivable to extend this core with various software and hardware add-ons. New software modules or hardware, such as digital door signs or room sensors, are conceivable. Other linked services, such as a platform for meeting content planning, a blog on the topic of meetings or billing software, would also be feasible.

Full Dokumentation

* Dokumentation is written in german